odoo18/addons_extensions/requisitions/data/mail_templates.xml

<odoo>
    <data>
        <record id="mail_template_recruitment_requisition_notification" model="mail.template">
            <field name="name">HR Requisition: Notification</field>
            <field name="model_id" ref="requisitions.model_recruitment_requisition"/>
            <field name="email_from">{{ object.requested_by.email_formatted or user.email_formatted }}</field>
            <field name="email_to">{{ object.hr_manager_id.email }}</field>
            <field name="subject">New Requisition Submitted: {{ object.name }}</field>
            <field name="description">Notification sent to HR Manager when a new requisition is submitted.</field>
            <field name="body_html" type="html">

                <div style="margin: 0px; padding: 0px;">
                    <p style="margin: 0px; padding: 0px; font-size: 13px;">
                        Dear <t t-out="object.hr_manager_id.name or ''">John Doe</t>,
                        <br/>
                        <br/>
                        A new requisition has been submitted for your review:
                        <ul>
                            <li>
                                <strong>Requisition Name:</strong>
                                <t t-out="object.name or ''">New</t>
                            </li>
                            <li>
                                <strong>Position Title:</strong>
                                <t t-out="object.position_title or ''">Sales Manager</t>
                            </li>
                            <li>
                                <strong>Number of Positions:</strong>
                                <t t-out="object.number_of_positions or 0">3</t>
                            </li>
                            <li>
                                <strong>Requested By:</strong>
                                <t t-out="object.requested_by.name or ''">Emily Clark</t>
                            </li>
                            <li>
                                <strong>Requested On:</strong>
                                <t t-out="object.requested_on or ''">2024-12-31</t>
                            </li>
                        </ul>
                        <br/>
                        <t t-if="object.notes">
                            <strong>Notes:</strong>
                            <t t-out="object.notes or ''">Requirement</t>
                            <br/>
                        </t>
                        <br/>
                        Please <a
                            t-att-href="'%s/web#id=%d&amp;model=recruitment.requisition&amp;view_type=form' % (object.env['ir.config_parameter'].sudo().get_param('web.base.url'), object.id)"
                            target="_blank">click here
                    </a> to view the requisition details.
                        <br/>
                        <br/>
                        Regards,
                        <br/>
                        <t t-out="object.requested_by.name or ''">Emily Clark</t>
                    </p>
                </div>

            </field>
            <field name="auto_delete" eval="True"/>
        </record>

        <record id="mail_template_recruitment_requisition_cancellation" model="mail.template">
            <field name="name">Recruitment Requisition Cancellation</field>
            <field name="model_id" ref="requisitions.model_recruitment_requisition"/>
            <field name="email_from">{{ object.requested_by.email_formatted or user.email_formatted }}</field>
            <field name="email_to">{{ object.hr_manager_id.email }}</field>
            <field name="subject">Requisition Cancelled: {{ object.name }}</field>
            <field name="body_html" type="html">
                <div>
                    <p>Dear <t t-out="object.hr_manager_id.name or ''">HR Manager</t>,
                    </p>
                    <p>The requisition
                        <strong>
                            <t t-out="object.name or ''">New</t>
                        </strong>
                        has been cancelled for the following reason:
                    </p>
                    <p>
                        <t t-out="object.notes or 'No reason provided.'"/>
                    </p>
                    <p>
                        You can view the requisition details by clicking the link below:
                        <br/>
                        <a t-att-href="'/web#id=%d&amp;model=recruitment.requisition&amp;view_type=form' % object.id"
                           style="color: #1a73e8; text-decoration: none;">
                            View Requisition
                        </a>
                    </p>
                    <p>Regards,</p>
                    <p>
                        <t t-out="object.requested_by.name or ''">Requested By</t>
                    </p>
                </div>
            </field>
        </record>


        <record id="mail_template_recruitment_requisition_finance" model="mail.template">
            <field name="name">Recruitment Requisition: Sent to Finance</field>
            <field name="model_id" ref="requisitions.model_recruitment_requisition"/>
            <field name="email_from">{{ object.hr_manager_id.email_formatted or user.email_formatted }}</field>
            <field name="email_to">{{ object.finance_manager_id.email }}</field>
            <field name="subject">Requisition Awaiting Finance Approval: {{ object.name }}</field>
            <field name="body_html" type="html">
                <div>
                    <p>Dear
                        <t t-out="object.finance_manager_id.name"/>
                        ,
                    </p>

                    <p>The following recruitment requisition has been reviewed by HR and is now awaiting your
                        approval:
                    </p>

                    <ul>
                        <li>
                            <strong>Requisition:</strong>
                            <t t-out="object.name"/>
                        </li>
                        <li>
                            <strong>Position:</strong>
                            <t t-out="object.job_id.name"/>
                        </li>
                        <li>
                            <strong>Positions Required:</strong>
                            <t t-out="object.number_of_positions"/>
                        </li>
                        <li>
                            <strong>Requested By:</strong>
                            <t t-out="object.requested_by.name"/>
                        </li>
                    </ul>

                    <p>
                        <a t-att-href="'%s/web#id=%d&amp;model=recruitment.requisition&amp;view_type=form' % (
                    object.env['ir.config_parameter'].sudo().get_param('web.base.url'), object.id)"
                           target="_blank">
                            View Requisition
                        </a>
                    </p>

                    <p>Regards,<br/>HR Team
                    </p>
                </div>
            </field>
        </record>
        <record id="mail_template_recruitment_requisition_final" model="mail.template">
            <field name="name">Recruitment Requisition: Finance Approved</field>
            <field name="model_id" ref="requisitions.model_recruitment_requisition"/>
            <field name="email_from">{{ object.finance_manager_id.email_formatted or user.email_formatted }}</field>
            <field name="email_to">{{ object.hr_manager_id.email }}</field>
            <field name="subject">Finance Approved: {{ object.name }}</field>
            <field name="body_html" type="html">
                <div>
                    <p>Dear
                        <t t-out="object.hr_manager_id.name"/>
                        ,
                    </p>

                    <p>The finance team has approved the following recruitment requisition:</p>

                    <ul>
                        <li>
                            <strong>Requisition:</strong>
                            <t t-out="object.name"/>
                        </li>
                        <li>
                            <strong>Position:</strong>
                            <t t-out="object.job_id.name"/>
                        </li>
                        <li>
                            <strong>Finance Comments:</strong>
                            <t t-out="object.finance_notes or '—'"/>
                        </li>
                    </ul>

                    <p>Please proceed with final approval.</p>

                    <p>
                        <a t-att-href="'%s/web#id=%d&amp;model=recruitment.requisition&amp;view_type=form' % (
                    object.env['ir.config_parameter'].sudo().get_param('web.base.url'), object.id)"
                           target="_blank">
                            Review Requisition
                        </a>
                    </p>

                    <p>Regards,<br/>Finance Team
                    </p>
                </div>
            </field>
        </record>


        <record id="mail_template_recruitment_requisition_finance_reject" model="mail.template">
            <field name="name">Recruitment Requisition: Finance Rejected</field>
            <field name="model_id" ref="requisitions.model_recruitment_requisition"/>
            <field name="email_from">{{ object.finance_manager_id.email_formatted or user.email_formatted }}</field>
            <field name="email_to">{{ object.hr_manager_id.email }}</field>
            <field name="subject">Finance Rejected: {{ object.name }}</field>
            <field name="body_html" type="html">
                <div>
                    <p>Dear
                        <t t-out="object.hr_manager_id.name"/>
                        ,
                    </p>

                    <p>The finance team has Rejected the following recruitment requisition:</p>

                    <ul>
                        <li>
                            <strong>Requisition:</strong>
                            <t t-out="object.name"/>
                        </li>
                        <li>
                            <strong>Position:</strong>
                            <t t-out="object.job_id.name"/>
                        </li>
                        <li>
                            <strong>Finance Comments:</strong>
                            <t t-out="object.finance_notes or '—'"/>
                        </li>
                    </ul>

                    <p>
                        <a t-att-href="'%s/web#id=%d&amp;model=recruitment.requisition&amp;view_type=form' % (
                    object.env['ir.config_parameter'].sudo().get_param('web.base.url'), object.id)"
                           target="_blank">
                            Review Requisition
                        </a>
                    </p>

                    <p>Regards,<br/>Finance Team
                    </p>
                </div>
            </field>
        </record>

        <record id="mail_template_recruitment_requisition_jd" model="mail.template">
            <field name="name">Recruitment Requisition: Approved &amp; JD Creation</field>
            <field name="model_id" ref="requisitions.model_recruitment_requisition"/>
            <field name="email_from">{{ user.email_formatted }}</field>
            <field name="email_to">{{ object.assign_to.email }}</field>
            <field name="subject">JD Creation Required: {{ object.name }}</field>
            <field name="body_html" type="html">
                <div>
                    <p>Dear
                        <t t-out="object.assign_to.name"/>
                        ,
                    </p>

                    <p>The following recruitment requisition has received final approval.</p>

                    <ul>
                        <li>
                            <strong>Requisition:</strong>
                            <t t-out="object.name"/>
                        </li>
                        <li>
                            <strong>Position:</strong>
                            <t t-out="object.job_id.name"/>
                        </li>
                    </ul>

                    <p>Please proceed with Job Description creation.</p>

                    <p>
                        <a t-att-href="'%s/web#id=%d&amp;model=recruitment.requisition&amp;view_type=form' % (
                    object.env['ir.config_parameter'].sudo().get_param('web.base.url'), object.id)"
                           target="_blank">
                            Open Requisition
                        </a>
                    </p>

                    <p>Regards,<br/>HR Team
                    </p>
                </div>
            </field>
        </record>


    </data>
</odoo>